How subsidAI's Automated WBSO Process Creates Value for the Customer
Abstract
The WBSO (Wet Bevordering Speur- en Ontwikkelingswerk - R&D Tax Credit) is a cornerstone of Dutch innovation policy, designed to reduce the cost of Research and Development. For years, securing this crucial funding has often meant navigating a complex, time-consuming process reliant on traditional consultancies.
Today, innovative clients are turning to a smarter, more efficient partner: subsidAI. By integrating Artificial Intelligence into every stage, subsidAI is transforming WBSO management, offering value and a streamlined experience that traditional models cannot match.
Who can apply?
The WBSO is open to all companies regardless of sector. The following general conditions apply:
- The Project: The R&D work must be focused on:
- The development of technically new physical products, physical production processes, or software (or parts thereof).
- Technical-scientific research aimed at gaining new technical knowledge.
- The Technical Challenge: The project must aim to solve a technical bottleneck that cannot be resolved using existing, publicly available knowledge or standard engineering practices for that specific company.
- Location: The innovation must take place within the European Union.
- Timing: The application must always be submitted before you start the R&D activities for which you are claiming the subsidy. The WBSO does not apply retroactively.
In summary, if you are a Dutch-based entity or individual entrepreneur paying Dutch taxes and actively engaged in challenging, technically innovative work, you are likely eligible to apply!
How subsidAI's automated process creates value
subsidAI doesn't just fill out forms; it orchestrates the entire WBSO lifecycle using intelligent automation, providing comprehensive support from project identification to final submission and compliance. See below how we can save you time and money:
| Traditional Consultancy Pain Points | subsidAI's Automated Support |
|---|---|
| Several back and forth meetings due to consultancies not understanding project scope. | AI-Powered Eligibility Check: Analyses your R&D documentation and project descriptions against RVO criteria, quickly flagging potential eligible activities. |
| Drafting Application takes several weeks with the client having to fill out the main sections on R&D. No clear value for money. | Automated Description Enhancement: subsidAI analyses your technical input and refines project descriptions using best practices from hundreds of successful applications. It strengthens technical challenges and ensures compliance with RVO's specific language requirements. |
| No clear understanding of the final benefit received. | Instant Return Calculation: The platform immediately calculates your potential tax benefits (first bracket rate, starter rate, costs/expenses vs. flat-rate) based on project details, enabling better financial planning. |
| Traditional Consultancies typically only support with securing the WBSO, not the compliance, which is where clients received reduced payouts as a result of increased Audit risk. | Streamlined Hour Registration Tools: subsidAI has developed a compliance tool to support clients with their audit requests, reducing the risk of failed audits and lower WBSO payouts. |
| No flexibility in multiple applications. Rather the consultant submits one application. | Quarterly Functionality: subsidAI supports clients that have complex project requirements as well as provides flexibility with quarterly submissions. |
The core of subsidAI's value proposition lies in its shift from a manual, high-cost, time-intensive service model to an automated, scalable, and data-driven platform.
Conclusion
Innovative companies need a WBSO partner that matches their speed and efficiency. Traditional consultancies, while experienced, are often constrained by manual processes and high overheads.
subsidAI breaks this mold, offering a sophisticated, AI-driven platform that supports the entire WBSO process—making it faster, cheaper, and more accurate. By doing so, it ensures that more of your precious R&D budget goes where it belongs: back into your innovation pipeline.
Ready to automate your WBSO application and get your R&D tax credits faster and more efficiently?
Ready to try subsidAI?
Get started with our automated WBSO application tool and experience for yourself how we make the difference with 100% success rate and 50% lower costs.
